> For the complete documentation index, see [llms.txt](https://docs.talentmap.com/knowledge-base/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.talentmap.com/knowledge-base/survey-design-and-deployment/creating-surveys-quick-start/export-survey-questionnaire-to-pdf.md).
# Export Survey Questionnaire to PDF
Export to PDF generates a clean, printable PDF of any survey questionnaire so you can share it with stakeholders for review, distribute it offline, or keep an archive copy of the final design.
#### What Export to PDF does
Export to PDF produces a print-ready document containing every question, response option, and section heading from your survey. The PDF mirrors the look and feel of your participant survey, including your logo, instructions, and section structure, and matches the visual style of individual response reports for consistency across exports.
***
#### When to use it
Common use cases:
* Send the questionnaire to executives or HR leaders for sign-off before launching the survey.
* Provide a printable copy for participants who cannot complete the survey online.
* Archive a record of the questionnaire after the survey closes.
* Share the final question wording with translators or external reviewers.
***
#### How to export a survey to PDF
1. Open the survey from the **Surveys** page.
2. Click **Design Survey** in the left navigation.
3. Click **EXPORT TO PDF** in the top-right toolbar.
4. Select the language for the export. English is the default.
5. Click **OK**.
The PDF downloads to your device automatically.
***
#### What the PDF includes
* Your organization's logo at the top of each page
* The survey title and welcome message
* Survey instructions, including any privacy and confidentiality language
* Every question grouped by section, in the order respondents see them
* All response options for closed-ended questions
* Open-ended question prompts with empty space for written answers
The PDF does not include participant data. It is the empty questionnaire only. To export individual responses, see [Individual Reports](https://docs.talentmap.com/knowledge-base/step-5-analyze-interpret-and-report/compass-reports/general/individual-reports).
***
#### Choosing a language
If translations have been uploaded to your survey, the **Select PDF Language** modal lists every available language. Choose the language you want before exporting. To export a copy in every available language, repeat the export once per language.
{% hint style="info" %}
**Translations must be uploaded first.** Languages only appear in the dropdown after they have been imported under **Translation > Import**.
{% endhint %}
***
#### Permissions
| Role | Can export to PDF |
| ---------------------------- | ----------------- |
| HR Admin / Org Admin | No |
| Survey Creator | Yes |
| Report Viewer | No |
| TalentMap Admin / Consultant | Yes |
***
#### FAQ
**Can I export individual responses along with the questionnaire?**
No. Export to PDF produces the empty questionnaire only. To export a participant's actual responses, see [Individual Reports](https://docs.talentmap.com/knowledge-base/step-5-analyze-interpret-and-report/compass-reports/general/individual-reports).
**Can I export every language in a single PDF?**
No. The export produces one language at a time. To produce a copy in every available language, repeat the export once per language.
**Will the PDF look exactly like what respondents see?**
The PDF mirrors the participant survey closely, including your logo, welcome message, instructions, and section structure. Some interactive elements (like progress bars or branching) cannot be represented in print and are omitted.
**Can I export a survey after it has closed?**
Yes. The questionnaire can be exported at any point in the survey lifecycle, before launch, while open, or after close.
**Can I customize what appears in the PDF?**
Not directly. The PDF includes everything in the published questionnaire. To change the content of the PDF, edit the survey in Design Survey and re-export.
***
#### Troubleshooting
| Issue | Solution |
| --------------------------------- | ------------------------------------------------------------------------------------------------------------------------------------ |
| Export button is greyed out | Confirm the survey has at least one saved question. The button activates once a survey has content. |
| PDF is missing translated content | Confirm the language has been uploaded under **Translation > Import** before exporting, then pick that language in the export modal. |
| Logo is missing or low quality | Re-upload your logo under **General > Branding**. Use a high-resolution PNG. |
| PDF includes a license watermark | Contact your TalentMap project manager. |
---
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