> For the complete documentation index, see [llms.txt](https://docs.talentmap.com/knowledge-base/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.talentmap.com/knowledge-base/step-5-analyze-interpret-and-report/compass-reports/general/filter-data.md). # Filter Data Filtering data within reports allows you to drill down and explore specific cuts of data. You can filter data in four ways: 1. **Demographic:** Data that is created from the column headers in a Participant Information File sent via an email campaign. 2. **Survey Items:** Questions that are asked within the survey. 3. **Date:** Filter responses based on a Start and End date. This option is typically used for surveys that run over an extended period of time such as onboarding or exit surveys. ### How to Filter a Report {% embed url="" %} 1. Click **Reports**, then **Snapshot**. Filters will work the same across all report types. 2. Select a survey from the survey dropdown in the top left. 3. Click **Filters** in the top right corner. Available data will be displayed in the center column where you can choose between Demographic, Survey Item and Date. Once a field is selected, you will see the available filter options in the right column. Check the boxes for data you would like to filter, then click **OK**. Note: you can select multiple filters by clicking the Plus button.
4. Once applied, filters will be displayed and the total responses will update to reflect the filtered results.
5. Click the **X** on a filter tag to remove the filter and refresh the results. ### Filter by a ranked choice item Ranked choice questions let you filter on both the option and the rank position, so you can isolate the participants who gave one option a specific priority. 1. Add a **Survey Item** filter and select the ranked choice question. 2. Select the option you want, for example Senior Leadership. 3. Select one or more rank positions, for example 1st and 3rd. 4. Apply the filter. All three inputs are needed. Selecting an option without a rank position does not narrow the report. {% hint style="info" %} **Most useful on comments.** Filter to the participants who ranked an option 1st, then read only their comments. You get the reasoning from the people who told you this was their top priority, rather than every comment on every topic. {% endhint %} Participants who did not rank the option at all are excluded from the filtered view, because an unranked option is absent from the response rather than recorded at a lower position. --- # Agent Instructions This documentation is published with GitBook. GitBook is the documentation platform designed so that both humans and AI agents can read, navigate, and reason over technical content effectively. Learn more at gitbook.com. ## Querying This Documentation If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question. Perform an HTTP GET request on the current page URL with the `ask` query parameter, and the optional `goal` query parameter: ``` GET https://docs.talentmap.com/knowledge-base/step-5-analyze-interpret-and-report/compass-reports/general/filter-data.md?ask=&goal= ``` `ask` is the immediate question: it should be specific, self-contained, and written in natural language. `goal` is optional and describes the broader end goal you are ultimately trying to accomplish on behalf of the user. GitBook uses it to tailor the answer towards what is most useful for that goal. The response will contain a direct answer to the question and relevant excerpts and sources from the documentation. Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.